Introduction to WPS and Direct Printing
WPS Office is a versatile office suite that offers a range of applications similar to Microsoft Office, including Word, Excel, and PowerPoint. While WPS is a powerful tool for creating documents, presentations, and spreadsheets, it may not always be directly compatible with certain printers or require adjustments to ensure seamless printing. This article will guide you through the process of adjusting WPS into a direct printable format, ensuring that your documents are ready for printing with minimal hassle.
Check Printer Compatibility
Before you begin adjusting your WPS document for printing, it's essential to check if your printer is compatible with the document format you are using. Most modern printers support standard formats like PDF, Word, and Excel. Here are the steps to check printer compatibility:
1. Open the printer's manual or visit the manufacturer's website to find the list of supported file formats.
2. Ensure that your WPS document is saved in a format that your printer can handle, such as .docx, .xlsx, or .pdf.
3. If your printer supports only certain file types, consider converting your document to the required format using WPS's built-in conversion tools.
Adjust Document Settings
Once you've confirmed printer compatibility, you can proceed to adjust the document settings in WPS to ensure optimal printing:
1. Open your WPS document and go to the File menu.
2. Select Page Setup or Print Setup to access the print settings.
3. Adjust the page orientation (portrait or landscape) to match your printer's capabilities.
4. Set the paper size to match the paper type you are using in your printer.
5. Check the margin settings to ensure there is enough space around the content for trimming.
Optimize Image and Object Quality
If your document contains images, charts, or other objects, it's important to optimize them for printing:
1. Right-click on the image or object and select Properties or Format Picture.\
2. Adjust the resolution to a higher value if the image is to be printed at a large size.
3. Ensure that any text within images is legible by checking the font size and style.
4. If necessary, convert complex graphics to simpler formats to reduce the file size and improve print quality.
Preview and Adjust Layout
Before sending your document to the printer, it's crucial to preview the layout and make any necessary adjustments:
1. Go to the Print menu in WPS and select Print Preview.\
2. Review the document's layout on the preview screen.
3. Check for any text or images that may be cut off or misaligned.
4. Adjust the page scaling or margin settings if needed to accommodate the content.
Convert to PDF for Universal Compatibility
If you want to ensure that your document is compatible with a wide range of printers and devices, consider converting it to PDF:
1. In the File menu, select Save As and choose PDF as the file format.
2. Save the document to your desired location.
3. Open the PDF file with a PDF reader and print it using the Print function.
Final Checks and Printing
After making all the necessary adjustments and conversions, it's time to print your document:
1. Open the PDF file or the original document in WPS.
2. Go to the Print menu and select your printer from the list of available devices.
3. Review the print settings one last time, including the number of copies and print range.
4. Click Print to start the printing process.
By following these steps, you can adjust your WPS document into a direct printable format, ensuring that your prints come out as expected every time.
